November 19, 2013
The Victoria Place HOA held its annual meeting at Pine
Valley Baptist Church on Nov. 19th, 2013 at 7:00 pm. President David Jeffreys called the meeting
to order at 7 pm.
Quorum: David
Jeffreys explained to those in attendance that 10% of homeowners (which equals
11) would determine a quorum. There were
12 members in attendance plus the board of directors and our management team,
Marilyn and Bob McKoy. With 22 proxies
received and those attending, a quorum was more than met.
Proof of Notice:
David Jeffreys explained that the meeting notice was mailed 30 days
prior to the meeting as proved by a copy received back to Network Real Estate
on time.
Previous Year Minutes: Minutes were read by Diane Speer, Vice
President, and approved by a show of hands.
Financial Report:
Rebecca Powell, Treasurer, introduced the budget for 2014, pointing out
that this would now end the 17 month budget and begin a 12 month budget. She also informed the attendees of the
$10,000 which was put into a separate, interest earning account. Rebecca then introduced Marilyn McKoy to go
over the budget in detail.
Marilyn covered the budget in detail and opened the floor to
questions regarding any expenses. After
discussion / explanation of areas concerning grounds maintenance and postage
costs, the budget was motioned for approval, seconded and approved by a show of
hands.
Nominating Committee:
As chairperson of the nominating committee, Rebecca Powell reminded
members that our President, David Jeffreys was finishing his term on the board
and a replacement board member was needed.
With no prior volunteers to commit to serving on the board, the floor
was opened for any nominations. Tamara
Putnam volunteered to serve on the board, and explained her interest. After a secret ballot vote by the membership,
Tamara was elected to serve on the board.
Past Year Board Business: Diane Speer informed the members of some of
the issues their board members have worked on this past year. Highlights were cleaning up fence lines
bordering homeowner’s properties along the soccer fields and NHC education
property. The topic of fence ownership
along the soccer fields generated much discussion. The BOD also determined to clean up
sidewalks and right away along sidewalks and yards in serious need of sprucing
up. We talked about the newsletter and
the soon to come, doggie bag stations.
Residents were encouraged to please notify a board member if they have
concerns or ideas for the future to be addressed.
Adjourn: The
annual meeting was adjourned at 8:10pm.
A card of appreciation, small gift and cupcakes were presented to David
for his outstanding service and all were invited to enjoy cupcakes.
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| "JOB WELL DONE" Cupcake Victoria Place House |
Election of Officers:
The Board of Directors held a brief meeting to elect positions for the
2014 year. Rebecca was nominated for
President, Diane Speer to remain Vice President and Tamara Putnam to become
Treasurer. All nominations
approved. Rebecca will set up next BOD
meeting for Jan. 2014 at a later date.
Income from Dues: $20,600
Expenses:
Management fee 7,200
Postage and Delivery 700
Maintenance and Repair 285
Grounds Maintenance 8,500
Electricity 650
Bank charges 60
Legal and accounting 505
Insurance 1,200
Blog maintenance 600
Contingency 800
Meeting expense 100
Total Expenses: $20,600
Current account balances: 11-19-13
Checking $6571.24
Reserve $10,004.71
_________________________________
ADDENDUM: 2014 BUDGETIncome from Dues: $20,600
Expenses:
Management fee 7,200
Postage and Delivery 700
Maintenance and Repair 285
Grounds Maintenance 8,500
Electricity 650
Bank charges 60
Legal and accounting 505
Insurance 1,200
Blog maintenance 600
Contingency 800
Meeting expense 100
Total Expenses: $20,600
Current account balances: 11-19-13
Checking $6571.24
Reserve $10,004.71
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