Jan. 8, 2013

Members in Attendance: Bob and Marilyn McKoy, David Jeffreys and Diane Speer.

The meeting was called to order at 3:15pm by David Jeffreys.

Minutes from the last meeting were read by David Jeffreys. It was added to the minutes that $10,000 was placed in a money market as per requested by the board. The minutes were approved.

Financial Report:

Marilyn gave the financial report, stating the balance on hand as of Jan. 8, 2013 was $6,151.62 and the money market value was $10,000.16. Marilyn reported that dues were coming in at a good rate with some being late and 2 lien letters going out to residents substantially behind in dues. The board approved a waiver of late fees to a resident out of the country over the holidays and had just gotten her mail. She forwarded a check immediately to Network Realty.

Old Business:

As per a request by Rebecca Powell, Marilyn inquired for a schedule from the soccer association. She was informed they come out in mid Feb. to March just prior to season.

Diane Speer suggested that David post on Facebook and the Blog to encourage neighbors affected by the parking problems soccer games present, to call the non-emergency police number if their driveways or mailboxes are being blocked. It was also decided that the no parking signs on Picadilly were properly placed. The new gate was acknowledged

It was decided as per Diane and David that the cleanup of the sidewalk to street area would be done by Jeremy Pealer.

In regards to the limousines parked on Abbington, Bob McKoy called and talked to the city. They said they would look into it. Bob will follow up in a few weeks to see what may have been learned. It is not illegal for the limousines to be parked on the street and no near by neighbors have complained.

New Business:

Diane Speer explained she had contacted everyone previously on the Architectural Review Committee to respond as to who would like to remain on the committee for 2013. Those she did not hear back from were assumed not to want to remain. There will be six members on the committee for 2013 with Sally Eagon remaining as head of the committee. She will distribute a list of members to the board and to Network Realty.

The idea of a quarterly newsletter going out to residents with the dues statement was brought up. Since Rebecca did such a nice job with the last one, we are asking if she would like to take on the task. Ideas to be included should come from all members of the board. Marilyn would need the newsletter between the 15^th and 20^th of March, June, Sept. and Dec. to include with statements.

North entrance sign needs painting as the teal background color is flaking off. David asked if it would be possible to have the white lettering in the north sign painted with reflective paint, so that it shows up better at night as the north sign is not lighted the way the south sign is. Bob McKoy will look into this.

Marilyn also reminded us that a CPA would soon be working on taxes for our HOA and due March 15^th.

The next meeting of the board is scheduled for March 5, 2013 with time to be determined.

The meeting was adjourned at 4:30pm

Respectfully submitted by Diane Speer