Board of Directors Meeting - May, 2013

Board of Directors Meeting Minutes

VPHO Association

May 7, 2013

The meeting was attended by David Jeffreys (president), Diane Speer (vice-president) , Rebecca Powell (treasurer), Marilyn and Bob McKoy (management for HOA)

David Jeffreys called the meeting to order at 3pm.  The minutes were read by Diane Speer and approved.

The financial report was given by Marilyn McKoy, stating that our balance on hand is $8,238.10 as of today’s date.  The reserve account has a total of $10,001.80 as of the same date.  She also reported that the second income tax filing covering Aug. thru Dec. of 2012 has been filed.  We are now operating on the calendar year in filing.

Old Business:

Yards in need of mowing were discussed and letters are being sent to residents as warranted.  We noted that some past issues of messy yards have been resolved.  Rebecca stated that so far the parking on Picadilly has not caused a problem.

The north entrance sign has been completed in its paint restoration, thank you Bob for helping with this.

Community yard sale had very little response.  Diane did advertise and put signs up at both entrances.  Only two residents held a sale.

New Business:

Diane Speer reported that since our last meeting, three more ARC application were received and approved.  They consisted of two new roofs and one fence application.

It was requested that Jeremy Pealer do a clean up of the common area in Galahad and Picadilly cul-de-sac’s.

Diane wrote up a new newsletter for Rebecca to publish and return to Network Real Estate to include in the next mailing of dues to residents.

Since David’s term on the board is coming to an end, the committee will be searching for a new board member.

The annual board meeting for the VPHOA will be held in early Nov. 2013.

The next BOD meeting will be on July 16, tentatively at 3 pm.

The meeting was adjourned at 4:15 pm