Board of Directors Meeting Minutes: March 5, 2013

The meeting was attended by: David Jeffreys (president), Rebecca Powell (treasurer), Diane Speer (vice President), Marilyn McKoy and Bob McKoy (HOA managers)

David Jeffreys called the meeting to order at 5:00pm.

The minutes from the January meeting were read by Diane Speer and approved.

Marilyn McKoy gave the Financial report.  She reported a balance on hand as of March 4, 2013 of  $5,326.15 and a balance of $10,001.00 in the money market account.  Marilyn also noted that letters have been sent out to collect late fees. Reduction and a waiver in late fees were discussed regarding two residents. Marilyn also reported that she may have to write lien letters on some properties.

Marilyn McKoy reported that our taxes have been filed for 2012 upon completion of the CPA report for Aug. 2012 thru Dec. 2012 and that no taxes were owed to the IRS or state.  Network Real Estate files our taxes.

Old Business

A property asked to trim bushes between the sidewalk and street has done so.  A property asked to clean up excessive cigarette butts has not done so.  Another letter will be sent to the owner with stated fines if the property is not cleaned up within a given date.

Rebecca Powell has reported that to date, parking on Picadilly has not been too bad.  She would like a schedule of practice times for all using the fields.

Bob McKoy looked into the reflective paint for the north entrance sign that David Jeffreys asked about.  One dealer said they do not make it any more.  He is going to check further about it.

New Business

Rebecca Powell asked if Jeremy Pealer could clean up the area around the speed limit sign at the south entrance.

Diane Speer reported that there had been 3 requests to the ARC since the last meeting.  One request was denied and two were approved.

David Jeffreys reported that the potholes on Wentworth have been repaired thanks to a call Marilyn McKoy made to the city.

The newsletter to be included with the quarterly dues statements was discussed.  Rebecca Powell has agreed to make them each quarter.  Diane Speer suggested topics to include this coming statement.

The next board meeting is scheduled for May 7, 2013 tentatively at 3 pm.

The meeting adjourned at 6:10pm.

Respectfully submitted by Diane Speer

Published on this blog: March 8, 2013